High Commission of India, Gaborone, Botswana : Right to Information

Right to Information

High Commission of India
Gaborone

A	ORGANIZATION AND FUNCTION
1	Particulars of Organization, functions and duties
1.1	Name and address of the organization	High Commission of India, Gaborone (Botswana) Plot 5375, President’s Drive Private Bag- 00249, Gaborone, Botswana Phone: +267-3972676 Fax: +267- 3974636
1.2	Head of the organization	Dr Rajesh Ranjan, High Commissioner of India to Botswana
1.3	Vision, Mission and key objectives	Resident Diplomatic Mission of the Government of the Republic of India. Enhance bilateral relations in all sectors and meet the objectives defined by the Ministry of External Affairs, Government of India.
1.4	Function and duties	Contribute towards development of bilateral ties in all spheres - Political, Commercial, Cultural, Scientific and Educational etc. Provide Consular services and engage with Indian Diaspora.
1.5	Organization Chart	High Commissioner First / Second Secretary Attaché / Private Secretary Assistant Section Officer / Private Assistant
1.6	Any other details – the genesis, inception, formation, formation of the department and the HODs from time to time as well as the committees/Commissions constituted from time to time have been dealt	India established Diplomatic relations with the Republic of Botswana in 1966. The resident Diplomatic Mission, High Commission of India in Gaborone was opened in 1987. A list of all former High Commissioners of India to Botswana is on the website.
2	Power and duties of its officers and employees
2.1	Power and duties of its officers (administrative, financial, and judicial)	As prescribed by the Ministry of External Affairs, Government of India.
2.2	Power and duties of other employees	As prescribed by the Ministry of External Affairs, Government of India.
2.3	Rules / Orders under which powers and duty are derived and exercised	Rules / order issued by the Ministry of External Affairs, Government of India
2.4	Work Allocation	High Commissioner – Head of Mission / AA Second Secretary – Head of Chancery / CSO / Commercial Representative / CPIO Attaché - Consular / Education / Library
3	Procedure followed in decision making process
3.1	Process of decision making – identify key decision making points	Cases processed as per rules and regulations issued by the Ministry of External Affairs, Government of India, depending on the nature of case.
3.2	Final Decision making authority	High Commissioner – for cases permitted to be decided in High Commission. Appropriate authority in the Ministry of External Affairs, Government of India – depending on subject.
3.3	Related Provisions, acts, rules, etc.	https://mea.gov.in/acts-legislations-rules.htm?64/Acts,_Legislations__amp;_Rules and other Rules, Provisions as laid down by the Ministry of External Affairs, Government of India
3.4	Time Limit for taking a decision, if any	Time-limits are contained in the Rules, Acts and Regulations governing different topics.
3.5	Channel of Supervision and accountability	As defined in Manual of Officer Procedure, Department of Personnel and Public Grievances, Government of India.
4	Norms for discharge of functions
4.1	Nature of functions / services offered	Guided by the Ministry of External Affairs, Government of India – in the realm of Commercial, Consular, Cultural, Political and other bilateral or multilateral issues
4.2	Norms / Standards for functions / service delivery	Norms prescribed by the Ministry of External Affairs, Government of India
4.3	Process by which these services can be accessed	As prescribed under various rules and regulations of the Government of India
4.4	Time-limit for achieving the targets	As prescribed under various rules and regulations of the Government of India
4.5	Process of redress of grievances	Through various digital platforms established by the Government of India and also directly approaching the Mission (digitally / physically).
5	Rules, regulations, instructions manual and records for discharging functions
5.1	Title and nature of the record / manual / instruction	Manuals and Instructions prescribed by the Government of India
5.2	List of Rules, Regulations, instructions manual and records	Office Manuals and Rules and Regulations governing different aspects of work, such as:- Delegation of Financial Power Rules Delegation of Financial Powers to India's Representatives Abroad IFS(PLCA) Rules – 1961 (as amended) IFS- Branch 'B' Rules -2016 The Diplomatic Relations (Vienna Convention) Act 1972 Guide to Selected Administrative/Financial Rules & Procedures (MEA) General Financial Rules – 2017 Manual for Procurement of Goods – 2017 Manual for Procurement of Consultant & their Services – 2017 Compilation of Fundamental Rules and the Supplementary Rules (FR & SR) Central Civil Services (Conduct) Rules, 1964 Central Civil Services (Classification, Control & Appeal) Rules, 1965 Central Civil Services (Leave Travel Concession) Rules, 1988 Central Civil Services (Leave Rules) Manual of Office Procedure Record Retention Schedule as prescribed by D/o Administrative Reforms and Public Grievances Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal Act, 2013 Flag Code of India - 2002 Rules on Grant of Casual Leave and Special Casual Leave CVC Act 2003 PC (Prevention of Corruption) Act, 1988 The Whistle Blowers Protection Act 2014 RTI Act, 2005 RTI Rules, 2012 Central Civil Services (Temporary Service) Rules, 1965 The Public Interest Disclosure and Protection Making the Disclosure Bill, 2010 DDO Manual Central Government Account (Receipts and Payments) Rules)
5.3	Transfer policy and transfer orders	Governed by the Ministry of External Affairs, Government of India
6	Categories of documents held by the authority under its control
6.1	Categories of documents	Unclassified and Classified (including Consular documents for issue)
6.2	Custodian of documents /categories	In accordance with guidelines laid by the Government of India
7	Boards, Councils, Committees and other Bodies constituted as part of the public authority
7.1	Name of Boards, Council, Committee etc.	Committee of Officers/Officials of the Mission are constituted for performing administrative tasks, viz. Purchase Committee, Technical Evaluation Committee or as guided by the Ministry of External Affairs, Government of India.
7.2	Composition	As prescribed in the governing rules
7.3	Dates from which Constituted / Term	Task oriented Committees. A purchase committee is usually constituted each year in April.
7.4	Powers and functions	Governed by Government of India Rules and regulations for individual tasks.
7.5	Whether their meetings are open to the Public.	Open tenders are evaluated (technical) inviting bidders (Public).
8	Directory of Officers and employees
8.1	Name and Designation Telephone / Fax / Email ID	Dr. Rajesh Ranjan High Commissioner +267-3973056 hc.gaborone@mea.gov.in Mr. Jeevan Chandra Kandpal Second Secretary +267-3934372 hoc.gaborone@mea.gov.in Mr. Chander M. Singh Attaché +267-3953381 com.gaborone@mea.gov.in Mrs. Bala Ilango Private Secretary / Attaché +267-3972677 pol.gaborone@mea.gov.in Mr. Rajeev Seth Private Secretary / Attaché +267-3973056 hc.gaborone@mea.gov.in 6. Mr. Gagan Gautam Assistant Section Officer +267 -3952810 admn.gaborone@mea.gov.in Mrs. Sethulakshmi Assistant Section Officer +267 – 3912240 cons.gaborone@mea.gov.in Mr. Murari Choudhary Junior Secretariat Assistant +267-3973561 ga.gaborone@mea.gov.in
9	Monthly Remuneration received by officers & employees including system of Compensation
9.1	List of employees with Gross monthly remuneration	Dr. Rajesh Ranjan – Level 14 Jeevan Kandpal – Level 11 Chander Mohan Singh – Level 8 Bala Ilango – Level 8 Rajeev Seth – Level 8 Gagan Gautam – Level 7 Sethulakshmi – Level 7 Murari Choudhary – Level 2
9.2	System of compensation as provided in its regulations	In accordance with Central Civil Services (Revised Pay Rules) 2016 and Foreign allowance fixed by the Ministry of External Affairs, Government of India
10	Name, designation and other particulars of Public Information Officers
10.1	Name and designation of the PIO, APIO and Appellate Authority	Public Information Officer – Mr. Jeevan Chandra Kandpal, Second Secretary Appellate Authority – Dr. Rajesh Ranjan, High Commissioner
10.2	Address, telephone numbers an email ID of each designated Official	Dr. Rajesh Ranjan High Commissioner +267-3973056 hc.gaborone@mea.gov.in Mr. Jeevan Chandra Kandpal Second Secretary +267-3934372 hoc.gaborone@mea.gov.in
11.	No. Of employees against whom Disciplinary action has been proposed / taken
11.1	No. Of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings	NIL
11.2	(ii) Finalised for minor penalty or major penalty proceedings	NIL
12.	Programmes to advance understanding of RTI
12.1	Educational Programmes	None
12.2	Training of CPIO / APIO	As scheduled by the Ministry of External Affairs, Government of India
13.	Transfer policy and transfer orders	Decided by the Ministry of External Affairs, Government of India.

Budget and Programme

10.

Budget Estimate (2021-22)

Rs.5.99 Crores

11.

Details of the bids awarded comprising the names of the suppliers of goods/ services being procured (2020-21)s

Tender –

Security Services – Blackbone Security Pty Ltd., Gaborone;
Cleaning Services – Supermoon Cleaning Services, Gaborone

Publicity and Public Interface

13.

Dissemination of information with easy accessibility to the public

All relevant information and updates are posted on Mission’s website and widely disseminated through social media handles of the Mission.

Website – www.hcigaborone.gov.in
Social media –

Facebook - India in Botswana
Twitter -@HCIGaborone

E-Governance

14.	Details of information available in electronic form	All forms for Consular, OCI and Visa Services are available electronically; Fees and relevant instructions have been uploaded on Mission’s website – www.hcigaborone.gov.in
15.	Particulars of facilities available to citizens for obtaining information	Mission’s website – www.hcigaborone.gov.in Telephone – 00-267-3972676 Email: cons.gaborone@mea.gov.in Social media handles – Twitter - IndiainBotswana@HCIGaborone - Facebook – India in Botswana (High Commission of India, Botswana)
16.	Working hours for Library facility (in Chancery premises)	09.00 AM to 12.00 PM
17.	Contact person & contact details (Phone, fax, email) for Library	Mr. Chander Mohan Singh Attache +267-3953381 com.gaborone@mea.gov.in
18.	Grievance redressal mechanism	Responded/resolved at the level of the Mission Referred for directions of authorities in the Ministry of External Affairs
19.	Details of applications received under RTI and information provided (2020-21)	NONE
20.	Periodical / Annual Report(s)	Periodical / Annual Report (s) of the Mission are sent at prescribed intervals / uploaded on web portals developed by the Ministry of External Affairs, Government of India.
21.	Frequently Asked Question (FAQs)	FAQs in respect of public services primarily passport, visa, OCI and misc consular services have been published on website of the Mission