High Commission of India, Gaborone, Botswana : Passport Services

Passport Services

PASSPORT FOR INDIAN NATIONALS

Welcome to the Passport Seva at Indian Embassies and Consulates. Only Indians living abroad are eligible to apply for Passport Services using Passport Seva System under the jurisdiction of the respective Indian Missions (Embassy/High Commission/Consulate) abroad.

Step # 1

Visit the website for online Indian Passport application:

https://portal6.passportindia.gov.in/Online/index.html

Step # 2

In order to apply for an Indian Passport and filling up the application online, please Register by creating an account therein and move forward on the website to complete the online part of the application.

Step # 3

Once done, take a print, sign in blue or black ink and visit HCI Gaborone along with supporting documents between 9.00 am and 12.00 noon on High Commission's working days.

Step # 4

Applications will be checked at the High Commission's counter and the applicant will be requested to deposit the fee. A Receipt for the fee will be issued in the name of the applicant.

Step # 5

Once the Passport is ready for collection, applicant will be informed and the Passport can be obtained from the High Commission upon reproduction of the receipt issued by HCI Gaborone.

REVISED FEE STRUCTURE WITH EFFECT FROM

APRIL 01, 2025

(only cash accepted at present)

Please pay:

Pula 1050/- for a Regular Passport – 36 pages – 10 years validity

Pula 1390/- for a Regular Passport – 60 pages – 10 years validity

Pula 710/- for a Minor's Passport – 36 pages – 5 years validity or till 18 year of applicant's age

(If a minor applicant has completed 15 years of age and is applying for passport, he/she has the option to apply for a regular 10 year passport (Fee Pula 1050/- for 36-page booklet or Pula 1390/- for 60-page booklet)

Pula 2070/- for Replacement for a Lost/Damaged Passport – 36 Pages – 10 years validity

Pula 2410/- for a Replacement for a Lost/Damaged Passport – 60 Pages – 10 years validity

Pula 235/- for an Emergency Certificate

Pula 370/- for Police Clearance Certificate (PCC) & Misc Services based on passport

Check list for the documents required for re-issue of Passport

PRINT of duly-filled online Indian Passport Application Form

TWO passport-size recent colour photographs with white background (size: 2 inch x 2 inch)

CURRENT passport in original along with self-attested copies of the same (first & last page)

COPY of Residence Permit and Work permit for Botswana

SELF-attested copy of Proof of Address (if there is a change)

Check list for the documents required for re-issue of Passport

for minor applicants up to 18

PRINT of duly-filled online Indian Passport Application Form

TWO passport-size recent colour photographs with white background (size: 2 inch x 2 inch)

CURRENT passport in original along with self-attested copies of the same (first & last page)

COPY of Residence Permit for Botswana

SELF-attested copies of current Passports of parents (first & last page)

COPIES of parents' Residence Permit and Work Permit for Botswana

SELF-attested copy of Proof of Address (if there is a change)

DECLARATION by Applicant's Parents for Passport to Minors (click here)

DECLARATION by Applicant's Parent when one parent has not given consent (click here)

Check list for the documents for new born children

PRINT of duly-filled online Indian Passport Application Form

TWO passport-size recent colour photographs with white background (size: 2 inch x 2 inch)

COPY of Birth Certificate Apostilled by the Ministry of International Affairs and Cooperation of the Government of Botswana

SELF-attested copy of Marriage Certificate of parents

SELF-attested copies of current passports of parents (first & last page)

COPIES of parents' Residence Permit and Work Permit for Botswana

SELF-attested copy of Proof of Address (if there is a change)

DECLARATION Letter that the child does not hold the passport of any other country (https://www.hcigaborone.gov.in/docs/Declaration%20Form.pdf)

DECLARATION by Applicant's Parents for Passport to Minors (click here)

DECLARATION by Applicant's Parent when one parent has not given consent (click here)

Note:

(a) To obtain an Indian Passport for a new-born child, it is essential to first register the child at https://indiancitizenshiponline.nic.in/Home2.aspx?formcode=09 for obtaining the Indian nationality, within one year of the birth of the child.

(b) To get a child registered as an Indian national, at least one of the child's parents must be an Indian citizen.

Check list for the documents for Lost/Damaged Indian Passport

PRINT of duly-filled online Indian Passport Application Form

TWO passport-size recent colour photographs with white background (size: 2 inch x 2 inch)

POLICE Report in original

SELF-attested copy of lost/damaged passport (first & last page)

LETTER from the current employer on company letterhead establishing the employment and identity status of the applicant (FORMAT).

SIGNED Affidavit (https://www.hcigaborone.gov.in/docs/Annexure-L.pdf)

Useful Information Points:

High Commission accepts all fees in Pula only.

Fees once paid are non-refundable.

HCI Contact Number: + 267 – 391 2240